Why your team meetings suck.
Meetings can really suck sometimes. They can feel unproductive, non informative, and sometimes like a waste of time.
And whether you have an online business or a brick and mortar, team meetings are the #1 to not only keep members informed, but to also build company culture.
Our meetings don't have to be long and boring though! I know there's a lot of chatter out there about whether a weekly meeting is necessary or not & guess what?! It truly depends on your business and the roles that you have on your team. Some teams may not require weekly meetings, and some might.
It's important to sit down and understand your company's needs and how often you HAVE to meet with your staff.
Having small things in place like a standing meeting time, a set agenda format, and a notetaker can take your meetings from "wtf, this could have been a message in Slack" to "Wow! I'm glad we did this!"
One thing I love about reoccurring meetings is it begins to create a culture where regularly scheduled feedback and brainstorming is apart of how we do things.
Here are 3 reasons why your team meetings haven't been the best and how to improve.
You don't create an agenda
Throughout the week, you and your team members can brain dump things that come up that need to be discussed. This could be topics such as big projects, SOPs to chat through, launches, reoccurring issues, or major updates. Brain dumping throughout the week can help eliminate that whole "Dang I know there was something I was supposed to tell you" thought.
Smaller things that need to be done in real time may need to be handled through task assignment in Click up or chat in Slack, but you may STILL want to put it on the agenda just to make sure everyone is on the same page about how you guys handled that *thing*.
If you realize two days before that there really isn't much to discuss, feel free to cancel. I promise, nobody will be mad at you.
Make your meetings personal.
Don't be afraid to ask your team some personal questions like how their weekend was or new life changes. This creates a stronger personal relationship with your employees and can make meetings more enjoyable. While the main focus of these is to touch base about new work related projects and needs, your staff will feel important and cared for if you add personal touches like this.
It's important to remember you can get all your work done while still being personable to your team. The more you all get to know each other, the better your relations and work environment will be. This will also add more enjoyment to your meetings, because it allows everyone to catch up with each other briefly before diving into what needs to be done in the business.
There is no exact science behind meetings.
This is YOUR company, so do things YOUR way. You may have a friend that holds meetings a few times a week, you may know someone that has one once a month. Remember to do what is right for you. Something that works for someone else may not be what's best for you. Sit down and analyze "what do I need to discuss with my team, and how often do we need to discuss these topics?" Figure out a structure that works for you and stick to it.
Don't feel like you have to do your meetings a specific way. There is no rubric for what you need to talk about and for how long. As soon as you figure out the essential topics your meetings will fly by with ease.
Meetings shouldn’t suck lol. All of these tips will cut back on holding unnecessary meetings which can easily become dull.
It’s a time for intentional collaboration but it unfortunately doesn’t always happen that way. Why?
- We don’t know what we should REALLY talk about
- We’re too focused on tasks
- You’re trying to carry the whole meeting yourself
Figure out your main concerns and go forth and have productive meetings friend!